Job Description
Title: Administrative Assistant Middle School
Reports to: Respective Administrator
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Essential Duties and Responsibilities:
An individual who holds this position must:
Type correspondence, letters and memos, purchase orders, check requests, forms, handbooks, bulletins for administrators
Purchase supplies and materials using the district’s P-Card system and assist in the management of building budget records
Prepare routine correspondence
Make and receive phone calls, respond to routine questions, schedule appointments, route calls, and take messages for staff members
Maintain school records and files including maintaining student and staff attendance records
Check students in and out of school
Greet office visitors
Assist and orient substitute teachers
Assist the school nurse with distribution of medications when necessary
File reports with state and federal agencies as required
Keep schedules for administrators
Make travel arrangements for administrators
Other duties as assigned
Qualifications:
Education
High school graduate and at least two years clerical experience preferred
Skills and Abilities:
Language
An individual who holds this position must have the ability to:
Read and interpret documents such as instructions and procedure manuals
Write simple and complex reports and correspondence
Speak using appropriate grammar and tone with members of the public and other staff members
Computation
Ability to calculate figures and amounts such as discounts, interest, proportions, and percentages
Reasoning
An individual who holds this position must have the ability to:
Interpret instructions furnished in written, oral, diagram or schedule form
Solve problems when such problems have a variety of concrete variables
Technology
An individual who holds this position must:
Have strong computer skills including word processing, and working with spreadsheets and databases
Operate a variety of office machines including copiers, calculators, computers and other related equipment
Be able to understand and submit online reports to state and federal agencies
Have the ability to learn new systems and software
Other Skills and Abilities
An individual who holds this position must have:
Strong interpersonal skills
The ability to work closely with a variety of staff members and the public
The ability to safeguard confidential information
Cultivate and model a respectful working and learning environment
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Physical Demands:
While performing the duties of this position an employee is regularly required to sit, talk and hear. The employee is frequently required to walk and use fingers and controls. The employee is occasionally required to stand, reach and bend. Attendance: Consistent and regular attendance is an essential function of this position
The work conditions and environment described here are representative of those that an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Conditions and Environment:
The work environment is consistent with a typical office environment.
Terms of Employment:
203 Day Position
Salary determined annually by the Board of Education
Evaluation:
Performance will be evaluated annually in accordance with provisions of the Board of Education policy evaluation of support staff.
Board approval: August 27, 2013
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